Verify · Sign · File · Prove
From offer letter to onboarding file, in one flow.
Verify the candidate, sign the offer and contract, then complete the onboarding records that follow.
- 1
Verify
Know who you are dealing with
- UK Right to Work checks by share codeIn development
- US Form I-9 e-signingIn development
- 2
Sign
Agree it and get paid
- Offer letters, employment contracts and NDAs
- Multi-party signing for candidate, line manager and HR lead
- 3
File and record
Send it where it has to go
Varies by profession and market
- Onboarding document bundles in one signing sessionRoadmap
- US new-hire state reportingIn development
- Policy and handbook acknowledgementsRoadmap
- 4
Prove
Keep the evidence
- Tamper-evident audit trail on every signed document
- Certificate of completion with a SHA-256 document hash
Also included
- AI contract risk scoring on every document
- Smart field detection
- Clause library
- AI chat: ask questions of any document
- Contract intelligence: renewals and obligations
- Multi-party signing
- Expiry reminders
- Google and Microsoft sign-in
- Outlook add-in: send an email attachment for signaturePlanned
- Word add-inPlanned
Alongside every step
Coming soonSecure Data Rooms
Share candidate packs and client briefs under a signed NDA, with a record of every view.
Built for the Full Hire-to-Onboard Cycle
From offer letter to compliant employment record — with honest labelling of what is live today and what is coming.
Offer Letter & Contract Signing
Send offer letters, employment contracts, and NDAs for e-signature in seconds. SHA-256 audit trail and tamper-evident sealing on every document. Live today.
Onboarding Document Bundles
Send a complete onboarding pack — contracts, policy acknowledgements, direct debit mandates — as a single signing session. Candidates complete everything in one flow.
UK Right to Work Verification
Verify a candidate's right to work using the Home Office share code service. Checks run against the government database in under 15 seconds. Results stored with the hiring record.
Form I-9 E-Signing (US)
Complete and countersign USCIS Form I-9 digitally within the onboarding flow. Section 2 completion, re-verification reminders, and compliant record retention built in.
US New-Hire State Reporting
Automatically flag new-hire reporting obligations by state and generate the required records. Reduces compliance overhead across multi-state hiring.
Policy & Handbook Acknowledgement
Track which employees have read and acknowledged your handbook, code of conduct, and policy updates. Timestamped, legally defensible records for every acknowledgement.
Tamper-Proof Audit Trail
Every signing event is logged with IP, device, timestamp, and geolocation. SHA-256 document hash detects any post-signature modification. Court-admissible in the UK and equivalent jurisdictions.
Multi-Party Signing
Collect signatures from multiple parties in a defined order — candidate, line manager, HR lead — with automatic routing and real-time status tracking.
Compliant Hiring Records, Without the Admin
SignFlow Now gives HR teams and recruiters a single place for offer letters, employment contracts, and compliance checks — with a tamper-evident audit trail that stands up to inspection.
- Legally binding in UK, US, Canada, Australia & EU
- SHA-256 tamper-proof audit trail on every document
- UK Right to Work verification (in development)
- Form I-9 e-signing for US hires (in development)
- Multi-party signing with automatic routing
- AES-256 encrypted, UK/EU data hosting
Share candidate and client packs. Know who opened them.
Candidate details and client briefs are confidential on both sides. Open a room per placement, require a signed NDA before a client sees a profile, and keep a record of every view.
- A room for every matterOne private room per sale, client file or closing, with folders that match how you already work.
- NDA signed before accessViewers sign your confidentiality agreement first. Nobody opens a document until they have.
- You decide who sees whatInvite by email, set view-only or download, add an expiry date, and revoke access at any time.
- A record of every viewA time-stamped trail of who opened what, kept alongside your signing audit trail.
Get early access
No spam. We will email you once when Secure Data Rooms opens for recruiters.
Placement room: Finance Director search
Private room
- Candidate profilesView only
- Right-to-work checksView only
- Contracts and termsView only
Activity
- Opened by J. Patel14:02
- NDA signed by J. Patel13:58
Illustration only. Secure Data Rooms are in development.
What recruiters will use it for
- Candidate packs shared with hiring clients under NDA
- Right-to-work and ID documents kept with the placement
- Contracts and terms shared before signing
- Client briefs that should not leave your agency
Frequently Asked Questions
Why firms choose SignFlow over DocuSign
| Feature | SignFlow | DocuSign |
|---|---|---|
| Offer letter & contract e-signing | Built-in, live today | Yes (generic) |
| UK Right to Work verification | In development | Not available |
| Form I-9 e-signing (US) | In development | Third party only |
| Onboarding document bundles | Roadmap | Not available |
| Policy/handbook acknowledgment | Roadmap | Generic only |
| Price from | £30/month | £45/month |